Third window from the right on the second floor. That's usually what a defect report looks like when construction documentation is Excel, photos in your phone, and emails sent "later, when I remember." Anyone who has conducted apartment inspections or supervised contractors knows this scenario: there's a defect, but by the time it reaches the right person with the right description, several days and several misunderstandings have passed.
FixControl was created precisely to shorten this process to just a few clicks — and not at the cost of documentation quality, but thanks to it.
The problem everyone knows: scattered documentation
Before a defect reaches the contractor, it usually goes through several stages: a photo on your phone, remembering "I need to enter this in Excel," manual numbering, matching a photo to a description, pasting it together in Word or email. Each of these steps is an opportunity for something to get lost or be described ambiguously. And an Excel copy circulating by email among several people inevitably ends up with overwritten changes and the question "which version is current?".
Time savings — from report to submission in minutes
In FixControl, reporting a defect is one step done immediately on site: you open the app on your phone, mark a point on the floor or apartment plan, take a photo, and dictate the description by voice. The entry goes straight into a shared database — no retyping notes between Windows and Android, no waiting until evening.
- One live database instead of a circulating Excel — everyone works with the same current data, so there's no need to merge file versions or recreate overwritten changes.
- PDF report ready instantly — instead of manually pasting photos and descriptions in Word or Excel, a report with plans, tables, and photos generates automatically. What usually took an hour of office work now takes a few seconds.
- Live statistics — the number of open and closed defects is visible immediately, without counting rows in a spreadsheet.
- Dedicated contractor account — the contractor sees their defects and responds in real time, instead of waiting for the next list sent by email "when someone finds a moment."
No more misunderstandings: a defect that speaks for itself
The biggest source of disputes during inspections and corrections isn't a lack of good will, but a lack of specifics. "That window at the end of the corridor" can be interpreted several ways — a point marked on the floor plan cannot.
- Defect marked on the plan instead of a verbal description — the contractor hits the right spot on the first try, without a second visit "to show on site what it's about."
- Photo attached directly to the defect, not separately in a package of unmarked files — fewer mistakes like "fixed the wrong window" and fewer correction rounds.
- Status requiring repair confirmation — a defect doesn't disappear from the list on the contractor's word that it's "done." The reporter must consciously close it, which prevents situations where a "repaired" defect returns later at higher correction cost.
- Complete change history — who, when, and what changed is recorded for each defect. In case of a dispute with the contractor, it's hard evidence, not "I think I remember...".
Since each note has location, description, and photo right away, the contractor gets complete information and doesn't have to guess or call asking "which window is it?".
Convenience: all buildings and contractors in one place
You don't need to keep a separate Excel file for each project. FixControl organizes data hierarchically — company, project, building, location — so one view shows all buildings and all contractors at once, instead of switching between files and folders.
- Windows, Android, and browser — the same database accessible from the office and the field.
- Sub-accounts and permissions — inspector, manager, subcontractor — everyone sees only what they should and has access only to assigned buildings.
- Export to Excel — for those attached to spreadsheets, data can be exported anytime to a standard XLSX file. You don't have to give up old habits to start using the system.
In short
Fewer things slip through the cracks, fewer misunderstandings with contractors, less time wasted on paperwork — and everything at hand, in one place, on site and in the office.
Want to see how it works on your construction site? Create an account and test all features for free, or check out the pricing.